> ## Documentation Index
> Fetch the complete documentation index at: https://docs.rokroyalty.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Send alliance mail, warnings, and repeating schedules

> Send alliance mail, warnings, and repeating schedules through the bot. Save templates, set signers, add ready checks, and stay within the game's send limits.

Sovereign Sigil lets leadership send messages to the kingdom through the in-game bot. A named leader signs every message. Members receive messages as normal in-game mail or DMs and do not need to set anything up.

## Send alliance mail

<Steps>
  <Step title="Choose audience">
    Pick the whole alliance, event sign-ups, players close to their cap, or specific governor IDs.
  </Step>

  <Step title="Write the message">
    Type a title (up to 80 characters) and text (up to 1800). Load a saved template as a starting point.
  </Step>

  <Step title="Set the signer">
    Fill in **Signed by** and optionally **Contact**.
  </Step>

  <Step title="Add a ready check (optional)">
    Tick the ready check and choose how long it stays open: 10 minutes, 30 minutes, 8 hours, or 24 hours.
  </Step>

  <Step title="Send now or schedule">
    Tap **Send now**, or pick a UTC time to schedule it.
  </Step>
</Steps>

## Send targeted messages

For smaller audiences, choose **in-game DM**, **mail**, or **both**. The whole alliance always goes as one alliance mail.

## Warnings

From **Warn members** on an event dashboard, send a warning to the whole alliance, non-sign-ups, players close to their cap, or specific IDs.

## Mail templates

Save reusable messages so you do not retype them:

* **New template:** Save the current message.
* **Add starter templates:** Install the built-in starter set once.
* **Load:** Pick a template and change anything before sending.
* **Edit** or **Delete:** Manage your templates.

Templates support placeholders like `{{governor}}`, `{{event}}`, `{{cap}}`, and `{{amount}}`.

## Repeating schedules

<Steps>
  <Step title="Create a schedule">
    Go to [**Leadership tab**](/leadership/overview#the-leadership-tab) → **Mail** → **Schedules**, or use `/schedule-admin` on Discord. Give it a name, audience, delivery method, title, text, and signer.
  </Step>

  <Step title="Pick the rhythm">
    Choose daily, weekly, every 2 weeks, monthly, or every N days. Set the time in UTC. You can also set start and end dates.
  </Step>

  <Step title="Save and switch on">
    Every new schedule starts **OFF**. Switch it on when ready. The list shows the next send time and last result.
  </Step>

  <Step title="Edit, preview, or send now">
    Edit changes the mail or rhythm. **Preview the next 5 send times** checks the rhythm. **Send it now** sends once without changing the schedule.
  </Step>
</Steps>

<Note>
  At most 50 schedules per kingdom. Times are UTC.
</Note>

<Warning>
  A schedule cannot include a ready check. Use the [Ark announcement](/leadership/ark-of-osiris#step-1-send-the-ready-check) for that.
</Warning>

## Send limits

The bot protects your kingdom from being throttled by the game:

* 10 or more recipients go as one alliance mail.
* Mails are spaced 1 to 2.5 minutes apart, capped at 40 per day.
* Alliance mails are spaced 15 minutes apart, capped at 6 per day.
* Same-text DMs to different players are spaced 20 to 45 seconds apart.

## Where to find it

<Tabs>
  <Tab title="App">
    [**Leadership tab**](/leadership/overview#the-leadership-tab) → **Mail** for the full composer, templates, and schedules.
  </Tab>

  <Tab title="Discord">
    `/mail-admin` for alliance mail, templates, and schedules. `/event-admin` has event-tied message options.
  </Tab>

  <Tab title="In-game chat">
    The bot sends messages on leadership's behalf.
  </Tab>
</Tabs>

## Next steps

<CardGroup cols={2}>
  <Card title="Ark of Osiris" icon="shield" href="/leadership/ark-of-osiris">
    Run an Ark round from ready check to roster.
  </Card>

  <Card title="Fines" icon="receipt" href="/leadership/fines">
    Create fines, set rules, and manage payments.
  </Card>

  <Card title="Events and sign-ups" icon="calendar" href="/leadership/sign-ups">
    Create events, build forms, and rank sign-ups.
  </Card>

  <Card title="Leadership commands" icon="message" href="/leadership/commands">
    Every Discord -admin command and in-game council chat.
  </Card>
</CardGroup>


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